Our Services | Penn Tax & Accounting Services (PTAS)

Our Professional Services

PTAS offers a range of specialized services tailored to meet your nonprofit needs. Our approach is focused on understanding and responding to what you require, providing effective and practical solutions.

Accounting Management

Accurate and timely bookkeeping is crucial for any organization. We handle all your transaction recording, ledger maintenance, and financial record keeping, providing clarity and organization to your financial data.

Bookkeeping
Grants accounting
Liquidity management
Accounts payable and receivable (AP/AR)
Monthly close and reconciliations
General ledger maintenance
Chart of account & cost centers management
Fixed assets and depreciation
Track investment and loan accounts
Cleanup
Weekly meetings

Financial Reporting

Gain insights into your organization's financial performance with our detailed financial reporting services. We prepare comprehensive statements and analysis, including income statements, balance sheets, and cash flow statements, essential for informed decision-making.

Annual budget development
Monthly financial reporting
Budget vs. actual analysis
Cash flow projection and monitoring
Grant and donor tracking support
Financial analysis
Grants financial reporting

Financial Audit

Navigating financial audits can be complex. We provide expert support to ensure your organization is fully prepared, assisting with documentation, answering auditor inquiries, and ensuring a smooth and successful audit process.

Accounting books preparation
Coordination with external auditors

Payroll Management

Streamline your operations with our payroll management services, ensuring accurate and timely compensation for your staff. Our payroll services are designed to provide compliant payroll administration.

Federal, state, and city taxes
Earnings & Deductions
Timekeeping & paid time off
Records maintenance
W-2

Fundraising Services

We provide comprehensive fundraising operations and donor management services designed to help nonprofit organizations strengthen donor relationships and streamline their fundraising processes.

Fundraising system administration
Gift processing and acknowledgments
Annual donor tax statements
Pledges management
Track fundraising campaigns
Constituent and donor database maintenance
Fundraising reporting and analytics
System cleanup
Donation forms and payment processing system setup

Compliance Services

Maintaining compliance with federal, state, and local regulations is essential to protecting nonprofit organizations, preserving its reputation, and avoiding costly penalties. Our compliance services help ensure that your nonprofit organization meets its legal and reporting obligations accurately, on time, and with confidence.

State registration and annual renewal
Sales tax exemption
Form 1099 filing
IRS coordination
Tax return support (Form 990)

Systems Integration

Effective systems integration enables organizations to streamline their financial and operational processes while improving accuracy, efficiency, and data consistency. By connecting key platforms, nonprofit organizations can reduce manual data entry, minimize errors, automate routine tasks, and gain real-time access to reliable information for better decision-making.

QuickBooks with little green light (LGL)
QuickBooks with Ramp and Bill.com
LGL with Stripe
QuickBooks with Payroll
Much more

Procurement & Contract Management

An effective procurement process is essential to ensuring organizations acquire quality goods and services at the best value while maintaining transparency, accountability, and compliance with organizational policies and funding requirements. Our procurement services help businesses and nonprofit organizations streamline purchasing activities, strengthen internal controls, reduce risk, and maximize the value of every procurement decision through efficient, compliant, and cost-effective procurement practices.

Procurement planning and purchasing strategy
Vendor sourcing and qualification
Competitive bidding and Request for Proposal (RFP) management
Request for Quotation (RFQ) and Invitation for Bid (IFB) administration
Cost analysis and price comparisons
Bid evaluation and vendor selection
Contract negotiation

Policies & Procedures Development

Well-designed policies and procedures establish a strong foundation for effective governance, operational consistency, and regulatory compliance. PTAS helps nonprofit organizations develop, review, and update comprehensive policies, procedures, and standard operating procedures (SOPs) that promote accountability, strengthen internal controls, improve efficiency, and ensure compliance with applicable laws, regulations, and organizational best practices.

Standard operating procedures (SOP)
Accounting procedures
Employees handbook
Procurement procedures
Internal control and segregation of duties

Types of Engagement

We understand that every organization has unique operational and financial needs. To provide flexibility and value, PTAS offers a variety of engagement options tailored to the scope, complexity, and duration of each project. Whether you require ongoing accounting support, assistance with a one-time project, or a customized solution, we will work with you to develop an engagement structure that aligns with your organization's goals and budget.

Hourly Rate

Services may be billed at an hourly rate depending on the nature and complexity of the work.

Monthly Retainer Service

Monthly retainer fees are customized based on the scope of services, transaction volume, accounting complexity, staffing requirements, and an assessment of your organization's financial operations.

Fixed Fee Project

Project-based pricing is available and will be determined based on factors such as organizational budget, scope of work, transaction volume, and overall accounting complexity.